University Policies and Procedures Manual

Welcome to the University Policies and Procedures Manual (“UPPM”). The UPPM is the official repository of University policies and procedures. Please see the Policy Guidelinesfor more details about the UPPM and University policy-making protocols.

Historically, the University had implemented University-wide policies through a collection of Presidential Memoranda (“PMs”). All active PMs have now been updated and converted to the UPPM format, as appropriate. Also included in the UPPM are links to University department and division policies. These departmental and divisional policies will supplement the University-wide policies of the UPPM.

Note: Due to organizational changes, all policy references to University Advancement are replaced with Institutional Advancement, all policy references to Information Resource Management (IRM) are replaced with the Office of Information Technology (OIT), all policy references to Senior Vice President, Communications & Marketing are replaced with Vice President, Public Affairs, all policy references to Vice President, Facilities and Vice President, Executive Operations are replaced with Vice President, Administrative Affairs, all policy references to the Vice President, Public Service and Vice President, Student Affairs are replaced with Vice President, Student Affairs & Enrollment Management, all policy references to the Director of Purchasing are replaced with the Director of Procurement, all policy references to the Office of Student Development & Activities are replaced with Student Involvement and Leadership (SIL), all policy references to the Assistant Vice President, Public Safety shall be replaced with the Vice President, Administrative Affairs, all policy references to the Senior Vice President, Strategic Relations shall be replaced with the Executive Director, Governmental Relations, and references to the Senior Vice President, Finance & Administration or (Senior)Vice President, Financial Affairs shall be replaced with the Chief Financial Officer. In addition, all policy references within all Human Resources and employment-related policies and in the Naming of University Elements policy to the Senior Vice President, Finance & Administration, the Senior Vice President, Financial Affairs or the Vice President, Financial Affairs, shall be replaced with the Vice President, Administrative Affairs. Updates to the Responsible Authorities due to organizational and title changes can be found here.

1. Office of the President

1.1 Guidelines for Policy Development
1.2 Alcoholic Beverages
1.4 Flag Protocol
1.5Trademark Licensing
1.6Drug-Free Environment
1.7 Weapons on University Property
1.8 Naming of University Elements
1.9 Fraud (nkaRegulation 7.009 Fraud Prevention and Detection)
1.10 Consensual Relations
1.11 Video Surveillance
1.12Workplace Threat Assessment Team
1.13 Disabilities and Accommodations

1.14 Emergency Management
1.15 Prohibited Discrimination & Harassment
1.16 Building Access Control
1.17 Panic Duress Alarms
1.18 HIPAA Compliance
1.19Global Travel Safety and Security
1.20 Reporting Child Abuse, Abandonment or Neglect

2. Academic Affairs

2.1 University Libraries
2.2 Administration of Campus Surveys and
2.3 Honorary Doctorates

2.4 University Art Collections and Display
2.5 Advisory Bodies
2.6 Registration Holds

3. Pre-Collegiate ֱs

3.1 Pre-Collegiate ֱs

4. Administrative Affairs

4.1 Environmental Health & Safety
4.1.2Environmental Health and Safety
4.1.3 Children in the Workplace
4.1.4Use ofUniversity Automobiles
4.1.5 Bicycles, Skateboards, Scooters and Other
Similar Devices
4.1.6Golf Carts and Utility Vehicles
4.1.7 Tobacco-Free Campus
4.1.8 Passenger Van Safety

4.2 Facilities Management/ Space Utilization & Analysis
4.2.1Use of University Facilities
4.2.2Campus Free Speech
4.2.3Campus Signage

4.2.4 Distribution of Printed Material
4.2.5 Energy Conservation
4.2.6 Facilities Management
4.2.7 Contracting for Design & Construction Services

5. Financial Affairs

5.1 Prompt Payment
5.2Records Management
5.3Professional Services
5.4Bank Accounts & Management of Funds
5.5Auxiliary Enterprises Service/ Recharge Centers Guidelines
5.6 Identity Theft Prevention ֱ
5.7 Cellular Phone and Data Services
5.8 Electronic Funds Transfers

6. Student Affairs& Financial Aid

6.1 Volunteers
6.3 Waiver of Tuition and Fees
6.4 Reporting Foreign Gifts & Contracts

7. Human Resources

7.1 Employment of Relatives
7.2 Additional Assignment Compensation
7.3 Flexible Work Arrangements
7.4 Student Employment
7.5 Personnel
7.6 [Reserved]
7.7 Religious Accommodations for Employees

8. Compliance & Ethics

8.1 General Privacy Policy
8.2 Standards of Conduct
8.3 Conflicts Of Interest, Conflicts of Commitment, and
Outside Activity

8.4FAU Billing Compliance Plan

9. &Public Affairs

9.1University Gift Solicitation and Acceptance
9.2 Social Media
9.3 Visiting Dignitaries
9.4 Public Records Requests

10. Division of Research

10.1 Unmanned Aircraft Systems (UAS)

11. General Counsel

11.1 Signature Authority

12. Information Technology

12.1 University Administrative Data Systems
12.2 Acceptable Use of Technology Resources

12.3 Responsible Use of Data Access

12.4 Digital Millennium Copyright Act
12.5 Privacy of Electronic Communications
12.6 Security Awareness Training
12.7 System and Data Classifications
12.8 Payment Card Security
12.9 Cloud Service Providers
12.10 Information Security Policies
12.11 Information Security Roles and Responsibilities
12.12 Clean Desk and Clear Screen
12.13 Email Communications

13. Charles E. Schmidt College of Medicine